AWARD CATEGORIES AND SUBMISSION

SUBMIT BEFORE TIME RUNS OUT!

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How to Submit

Each entry must be presented as follows. Any entries that fail to comply with the below guidelines or include all pieces will be disqualified.

  • All entries are due by 11:59 p.m. on March 12, 2018
  • All entries must be submitted via the online portal
  • Fees must be paid at the time of submission

Online Submission Process

The online portal will require the following for each submission:

  1. Entry Information – Entrant will be required to enter basic information (their name, company name, Entry name, event date, membership information, fees, etc.).
  2. Entry Questions – The entrant will be required to answer all category questions.
  3. Collateral Photos – Acceptable formats are JPG, TIFF, GIF, PNG, and SVG.
  4. Event Summary Photo – One jpeg photo (300 dpi or greater) that summarizes your entry.
  5. Category Required Additional Documents – Some categories require additional documentation be submitted, such as a budget or video file. Please thoroughly review the requirements listed under each category description for this information.

Questions?

Any questions on award submissions can be directed to: Detroit EPICAwards@gmail.com.

AWARD CATEGORIES

BEST TEAM EVENT

Note that one award will be provided for each eligible team member, up to 5 members. There is a $100 fee for each member beyond the 5, and this is to cover the cost of the award.

WHO CAN ENTER
  • Only members of ABC, ILEA, NACE and MPI may enter this category
  • The team must include a combination of at least three (3) members, however no more than one person from a company may be listed as part of the team
  • Only ONE submission is required, however it must include all team member information requested or the entire submission will be disqualified
JUDGING CRITERIA

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry.

Questions: 60 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services provided by the team. (10)
  2. What were the client’s goals? (10)
  3. What were the objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. How did the design of the services relate to the overall event? (10)
  6. Describe how the event demonstrated innovative ideas or elements. (10)

Responsibility Matrix: 10 points – Entry will be disqualified if the responsibility matrix is not provided.

  • Download the 2018 Responsibility Matrix
  • The Responsibility Matrix template must be filled out and include the information for each team member in the submissionThe matrix consists of two columns – one for the names/companies that were team members, the other for the description of responsibility of each of those team members.
  • The Responsibility Matrix is a separate required document and not considered one the 2 items of collateral.

BEST WEDDING WITH EVENT BUDGET UNDER $25,000

Note that an event may be entered for only one of the Event Planning Categories. The same event may not be entered for multiple Event Planning categories

Who Can Enter

Event planners, producers & coordinators; meeting planners; wedding consultants; party planners; facility & venue managers; institutions, circuses & carnivals, sporting events, concerts, convention & expo service managers; destination management services, incentive travel companies and other entities that provide these services for the events industry.

Judging Criteria

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry.

Questions: 60 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services you provided (10)
  2. What were the client’s goals? (10)
  3. What were your objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. How did the event demonstrate creative dynamics with the theme decor and with the rental related items such as tables, chairs, linens, etc.? (10)
  6. How did the event demonstrate innovative ideas or elements? (10)

Budget: 10 points – entries will be disqualified if the Official Budget Worksheet budget is not provided

  • Download 2018 Budget Worksheet
  • Budget must account for everything listed in the official template, even if the amount is zero
  • Any products and services not procured through the applicant must be estimated at current market value
  • If any budgeted items were discounted or comped (such as for an industry event), the budget must be based on the retail value of the items used
  • Budget is a separate required document and not considered one of the 2 items of collateral

BEST WEDDING WITH EVENT BUDGET BETWEEN $25,000 – $74,999

*Note that an event may be entered for only one of the Event Planning Categories. The same event may not be entered for multiple Event Planning categories.

WHO CAN ENTER
  • Event planners, producers & coordinators; meeting planners; wedding consultants; party planners; facility & venue managers; institutions, circuses & carnivals, sporting events, concerts, convention & expo service managers; destination management services, incentive travel companies and other entities that provide these services for the events industry.
JUDGING CRITERIA

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry.

Questions: 60 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services you provided (10)
  2. What were the client’s goals? (10)
  3. What were your objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. How did the event demonstrate creative dynamics with the theme decor and with the rental related items such as tables, chairs, linens, etc.? (10)
  6. How did the event demonstrate innovative ideas or elements? (10)

Budget: 10 points – entries will be disqualified if the Official Budget Worksheet budget is not provided

  • Download 2018 Budget Worksheet
  • Budget must account for everything listed in the official template, even if the amount is zero
  • Any products and services not procured through the applicant must be estimated at current market value
  • If any budgeted items were discounted or comped (such as for an industry event), the budget must be based on the retail value of the items used
  • Budget is a separate required document and not considered one of the 2 items of collateral

BEST WEDDING WITH EVENT BUDGET OVER $75,000

Note that an event may be entered for only one of the Event Planning Categories. The same event may not be entered for multiple Event Planning categories

Who Can Enter

Event planners, producers & coordinators; meeting planners; wedding consultants; party planners; facility & venue managers; institutions, circuses & carnivals, sporting events, concerts, convention & expo service managers; destination management services, incentive travel companies and other entities that provide these services for the events industry.

Judging Criteria

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry.

Questions: 60 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services you provided (10)
  2. What were the client’s goals? (10)
  3. What were your objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. How did the event demonstrate creative dynamics with the theme decor and with the rental related items such as tables, chairs, linens, etc.? (10)
  6. How did the event demonstrate innovative ideas or elements? (10)

Budget: 10 points – entries will be disqualified if the Official Budget Worksheet budget is not provided

  • Download 2018 Budget Worksheet
  • Budget must account for everything listed in the official template, even if the amount is zero
  • Any products and services not procured through the applicant must be estimated at current market value
  • If any budgeted items were discounted or comped (such as for an industry event), the budget must be based on the retail value of the items used
  • Budget is a separate required document and not considered one of the 2 items of collateral

BEST SOCIAL EVENT

*Note that an event may be entered for only one of the Event Planning Categories. The same event may not be entered for multiple Event Planning categories.

WHO CAN ENTER
  • Event planners, producers & coordinators; meeting planners; wedding consultants; party planners; facility & venue managers; institutions, circuses & carnivals, sporting events, concerts, convention & expo service managers; destination management services, incentive travel companies and other entities that provide these services for the events industry.
JUDGING CRITERIA

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry.

Questions: 60 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services you provided (10)
  2. What were the client’s goals? (10)
  3. What were your objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. How did the event demonstrate creative dynamics with the theme decor and with the rental related items such as tables, chairs, linens, etc.? (10)
  6. How did the event demonstrate innovative ideas or elements? (10)

BEST CORPORATE EVENT

Note that an event may be entered for only one of the Event Planning Categories. The same event may not be entered for multiple Event Planning categories

Who Can Enter

Event planners, producers & coordinators; meeting planners; wedding consultants; party planners; facility & venue managers; institutions, circuses & carnivals, sporting events, concerts, convention & expo service managers; destination management services, incentive travel companies and other entities that provide these services for the events industry.

Judging Criteria

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry.

Questions: 60 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services you provided (10)
  2. What were the client’s goals? (10)
  3. What were your objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. How did the event demonstrate creative dynamics with the theme decor and with the rental related items such as tables, chairs, linens, etc.? (10)
  6. How did the event demonstrate innovative ideas or elements? (10)

BEST NON-PROFIT/COMMUNITY EVENT/FUNDRAISER

*Note that an event may be entered for only one of the Event Planning Categories. The same event may not be entered for multiple Event Planning categories.

WHO CAN ENTER
  • Event planners, producers & coordinators; meeting planners; wedding consultants; party planners; facility & venue managers; institutions, circuses & carnivals, sporting events, concerts, convention & expo service managers; destination management services, incentive travel companies and other entities that provide these services for the events industry.
JUDGING CRITERIA

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry.

Questions: 60 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services you provided (10)
  2. What were the client’s goals? (10)
  3. What were your objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. How did the event demonstrate creative dynamics with the theme decor and with the rental related items such as tables, chairs, linens, etc.? (10)
  6. How did the event demonstrate innovative ideas or elements? (10)

BEST THEMED EVENT DÉCOR

Who Can Enter

The entity responsible for creating and producing the design, including, but not limited to: Event designers; floral designers, prop, scenery & display designers; balloon artists, artists in other media; linen companies; caterers & bakeries.

Judging Criteria

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry.

Questions: 60 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services you provided (10)
  2. What were the client’s goals? (10)
  3. What were your objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. How did the event demonstrate creative dynamics with the theme decor and with the rental related items such as tables, chairs, linens, etc.? (10)
  6. Describe how the design was visually exciting, innovative or dynamic. (10)

BEST TABLETOP DESIGN

WHO CAN ENTER

The entity responsible for creating and producing the design, including, but not limited to: Event designers; floral designers, prop, scenery & display designers; balloon artists, artists in other media; linen companies; caterers & bakeries.

JUDGING CRITERIA

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry.

Questions: 60 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services you provided (10)
  2. What were the client’s goals? (10)
  3. What were your objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. How did the event demonstrate creative dynamics with the theme decor and with the rental related items such as tables, chairs, linens, etc.? (10)
  6. Describe how the design was visually exciting, innovative or dynamic. (10)

BEST EVENT CUISINE

Who Can Enter

Caterers, either off-premise or in-house, including specialty bakeries, confectioners, restaurants, facility operators, hotels, clubs, and any other entities that provide food to the special events industry.

Judging Criteria

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry.

Questions: 60 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services you provided (10)
  2. What were the client’s goals? (10)
  3. What were your objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. Describe how the event demonstrated exemplary culinary skills and presentation. (10)
  6. Describe how the presentation enhanced and complemented the theme of the event. (10)

BEST CAKE OR CONFECTION

WHO CAN ENTER

Caterers, either off-premise or in-house, including specialty bakeries, confectioners, restaurants, facility operators, hotels, clubs, and any other entities that provide food to the special events industry.

JUDGING CRITERIA

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry.

Questions: 60 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services you provided (10)
  2. What were the client’s goals? (10)
  3. What were your objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. Describe how the event demonstrated exemplary culinary skills and presentation. (10)
  6. Describe how the presentation enhanced and complemented the theme of the event. (10)

BEST EVENT DETAIL

Who Can Enter

Producers and designers of event collateral, invitations, announcements, signage and novelties, tenting, event props, and any other professionals providing design services for the special events industry.

Judging Criteria

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry.

Questions: 60 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services you provided (10)
  2. What were the client’s goals? (10)
  3. What were your objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. Was the design/production consistent with the event theme? (10)
  6. Does the collateral provided illustrate the value of the design to the overall event? (10)

BEST VISUAL ARTISTRY

WHO CAN ENTER

Photographers & Videographers only. Event professionals will be disqualified for entering photos or videos if they are not a photographers or videographer.

JUDGING CRITERIA

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry. Videographers are required to include a video up to three minutes in length as one piece of collateral.

Questions: 70 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services you provided (10)
  2. What were the client’s goals? (10)
  3. What were your objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. Do the images reveal the important event elements, including design, production, catering, entertainment, activities, and audio-visuals? (10)
  6. If any images are digitally altered, what was the purpose and extent of the changes? (10)
  7. Describe how technical skill was demonstrated and used to make the images/videos visually exciting. (10)

BEST ENTERTAINMENT

Who Can Enter

Producers, choreographers, designers of entertainment, talent buyer, entertainers, disc jockey services, interactive services, photobooths, and other related fields. For all Entertainment categories, a video up to three minutes in length is acceptable as one piece of collateral.

Judging Criteria

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry.

Questions: 60 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services you provided (10)
  2. What were the client’s goals? (10)
  3. What were your objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. Describe how the entertainment was consistent or enhanced the event theme? (10)
  6. How did the event demonstrate innovative ideas or elements related to technical production and entertainment? (10)

BEST TECHNICAL PRODUCTION

WHO CAN ENTER

Companies providing staffing, rental equipment, tents, lasers, lighting, special effects, pyrotechnics, audio-visual, transportation, valet, graphic designers, and any others providing technical, logistical, or design services for the special events industry.

JUDGING CRITERIA

Event Collateral: 10 points

Judges will score based on the creative value and quality of the event collateral provided in the entry.

Questions: 60 points

Entrant must answer the following essay questions with a 2,200 word maximum:

  1. Describe the event and the services you provided (10)
  2. What were the client’s goals? (10)
  3. What were your objectives for services & how were they accomplished? (10)
  4. What was the degree of difficulty and how were any challenges or obstacles overcome? (10)
  5. Describe how the design/production consistent with the event theme. (10)
  6. Describe the technical skill demonstrated and how it contributed to success. (10)

TODD LLOYD SCHOLARSHIP

Who Can Enter

At least two scholarships will be awarded at the EPIC Awards program.  Scholarship applicants may apply in the two categories: Full Time Student and Furthering Education.  Based on the quality and quantity of entries received, the EPIC committee may choose to grant one of each category, or two from one category.

Full-Time Student – awarded to a student taking at least 12 credit hours

  • Student must produce proof of full-time school schedule
  • Student must have completed 12 credit hours with a minimum of a 3.0 GPA

Furthering Education – awarded to an individual furthering their education through continuing education, training, or certifications

Judging Criteria

Applicants must submit an essay (up to 2,000 words) explaining the following:

  • Number of chapter meetings, industry events, or related school functions participated in past year, with descriptions of any special involvement, special services provided, or special training
  • List any involvement professional/school committees, industry or non-industry related
  • Description of involvement in leadership in industry-related groups
  • Description of community involvement and/or community service involved in, thereby promoting the events industry in a positive light
  • Description of your participation in innovative events, menus, and concepts that have helped advance the events industry in the past year
  • Description of any articles published, publicity, or newsworthiness within the past year
  • For Full Time Student Scholarship Only – Describe the value of professional organizations to your future career; Do you currently belong to a professional organization as a student member?  Why or why not?
  • For Furthering Education Scholarship Only – Description of why your professional organization (NACE, ILEA or ABC) is important to you, your vision for its future, and your vision for the industry
  • Discussion of what money will be used for

NACE
MICHAEL HAVENS
AWARD

NACE MICHAEL HAVENS AWARD

NOMINATIONS & SUBMISSION PROCESS

Nominations will be solicited from all NACE members via email between February 1 and 15. Nomination information must be supplied to the EPIC committee using this online form. Once collected, the nominees will be contacted by February 19 and informed of their nomination. The nominee must then put together their entry and submit it by March 12, 2018. For these categories, the nominee’s name does not need to be anonymous, being that a part of the submission process includes letters of recommendation. Nominees must be a member in good standing for at least 3 consecutive years to be considered for the award.

Previous Michael Havens Award Winners are not eligible and include: Rachael Love Wietecha, Kate Montgomery, Keri Dinica, Jessica Brooks, Mark Ephraim, Ryan Koral, Robin Bosma, Todd Lloyd, Liz Bakunovich, Joan Kacir, Debbie Heuchert, Stephen Stawicki, Bill Hamilton, & Elizabeth Leiderman.  

JUDGING CRITERIA

*Note that for this category, the nominee’s name does not need to be anonymous, being that a part of the submission process includes letters of recommendation.

 Submission Collateral: 20 points

  • Two letters of recommendation must be attached (20)
  • jpeg headshot (300 dpi or higher) of nominee must be included a separate document

 Questions: 140 points

Entrant must answer the following essay questions with a 3000 word maximum:

  1. List examples of member commitment and dedication to NACE throughout membership (20)
  2. List and describe leadership roles held within NACE (20)
  3. List and describe examples of mentorship within NACE (20)
  4. Describe why NACE is important to you, your vision for its future, and your vision for the industry (20)
  5. List the number of chapter meetings and industry events participated in past year, with descriptions of any special involvement, special services provided, or special training (10)
  6. List any involvement in professional committees, industry or non-industry related (10)
  7. Describe involvement in leadership in other industry-related groups (10)
  8. Describe community/community service involvement, and if this promoted the events industry in a positive light (10)
  9. Describe of your participation in innovative events, menus, and concepts that have helped advance the events industry in the past year (10)
  10. Describe articles published, publicity, or newsworthiness within the past year(10)

CATERING PROFESSIONAL OF THE YEAR

NACE, ILEA, or ABC members only; members must work for catering facilities, either off-premise or in-house, including specialty bakeries, restaurants, facility operators, hotels, clubs, and any other entities that provide food to the special events industry.

Nomination & Submission Process
  • Nominations will be accepted via an online portal from February 1 through 15. Emails will be sent to all ABC, ILEA & NACE members during this time soliciting nominations.
  • Nominees will be informed of their nomination by February 19, 2018 via email or telephone.
  • Nominee must then put together their entry and submit it by 11:59 p.m. on March 12, 2018.

*Note that for these categories, the nominee’s name does not need to be anonymous, being that a part of the submission process includes letters of recommendation.

Judging Criteria

Submission Collateral: 20 points

  • Two letters of recommendation must be attached. References may include people such as a client, manager, industry-related professional; family members and subordinates may not be references. Reference explain their relationship to the nominee in their letter. (20)
  • A jpeg headshot (300 dpi or higher) of the nominee must be included a separate document. (0)

Questions: 90 points

Entrant must answer the following essay questions with a 3000-word maximum:

  1. List the number of chapter meetings and industry events participated in past year, with descriptions of any special involvement, special services provided, or special training (10)
  2. List any involvement in professional committees, industry or non-industry related (10)
  3. Describe leadership roles or involvement in industry-related groups (10)
  4. Describe community/community service involvement, and if this promoted the events industry in a positive light (10)
  5. Describe of your participation in innovative events, menus, and concepts that have helped advance the events industry in the past year (10)
  6. Describe articles published, publicity, or newsworthiness within the past year(10)
  7. Describe why your professional organization (NACE, ILEA or ABC) is important to you, your vision for its future, and your vision for the industry (30)

 

CATERING
PROFESSIONAL
OF THE YEAR

EVENT
PROFESSIONAL
OF THE YEAR

EVENT PROFESSIONAL OF THE YEAR

NACE, ILEA, or ABC members only; non-caterers and non-food-related vendors, supporting in the events industry.

NOMINATIONS & SUBMISSION PROCESS
  • Nominations will be accepted via an online portal from February 1 through 15. Emails will be sent to all ABC, ILEA & NACE members during this time soliciting nominations.
  • Nominees will be informed of their nomination by February 19, 2018 via email or telephone.
  • Nominee must then put together their entry and submit it by 11:59 p.m. on March 12, 2018.

*Note that for these categories, the nominee’s name does not need to be anonymous, being that a part of the submission process includes letters of recommendation.

JUDGING CRITERIA

*Note that for this category, the nominee’s name does not need to be anonymous, being that a part of the submission process includes letters of recommendation.

Submission Collateral: 20 points

  • Two letters of recommendation must be attached. References may include people such as a client, manager, industry-related professional; family members and subordinates may not be references. Reference explain their relationship to the nominee in their letter. (20)
  • A jpeg headshot (300 dpi or higher) of the nominee must be included a separate document. (0)

Questions: 90 points

Entrant must answer the following essay questions with a 3000 word maximum:

  1. List the number of chapter meetings and industry events participated in past year, with descriptions of any special involvement, special services provided, or special training (10)
  2. List any involvement in professional committees, industry or non-industry related (10)
  3. Describe leadership roles or involvement in industry-related groups (10)
  4. Describe community/community service involvement, and if this promoted the events industry in a positive light (10)
  5. Describe of your participation in innovative events, menus, and concepts that have helped advance the events industry in the past year (10)
  6. Describe articles published, publicity, or newsworthiness within the past year(10)
  7. Describe why your professional organization (NACE, ILEA or ABC) is important to you, your vision for its future, and your vision for the industry (30)